Luggage Transport Germany and Czech Republic — Case Study: this real‑world project shows how VANonsite moved luggage fast and safely on the route Berlin → Prague → Ostrov → München. If you’re planning a trip, relocation, or event, we provide express dispatch, door‑to‑door handling, and live GPS on every load—so you always know where your suitcases are.
TL:DR;
- Door‑to‑door luggage transport Germany ↔ Czech Republic, same‑week or last‑minute.
- Route & times: Berlin 07:51 02.09.2025 → Prague 14:52 02.09.2025 → Ostrov 08:52 06.09.2025 → München 13:52 06.09.2025.
- Live GPS link shared from loading to unloading; photo proof at each stop.
- Secure packing: interlocking stack, blankets, cargo rails, tension straps.
- Dedicated vehicle, no cross‑docking; insured and documented handovers.
- Flexible van sizes from 5 m³ / 300 kg to 90 m³ / 20,000 kg.
- Simple booking: share bag count, get a fixed quote, track in real time.
Route overview (Germany ↔ Czech Republic)
For this completed job we connected four key cities. The service shows how we manage multi‑stop luggage transport across borders while keeping timing tight.
- Pickup: Berlin, Germany
- Transit & Delivery 1: Prague, Czech Republic
- Collection / Delivery 2: Ostrov, Czech Republic
- Final Delivery: München (Munich), Germany
We plan customs‑free movements inside the EU and provide real‑time GPS links from loading to unloading.
Operating model for this corridor
- Direct van, no trans‑loading. One vehicle and crew for the full route to reduce risk.
- Time‑window delivery. We agree 1–2 hour windows in each city and send ETA updates via SMS/email and the GPS page.
- EU compliance. We operate within Schengen/EU rules (no customs clearance for personal effects), respect driver rest‑time regulations, and use guarded parking for overnight holds when required.
- Contingency planning. Alternate routes are pre‑mapped for traffic, roadworks, or weather; the GPS page reflects any diversion in real time.
- Photo documentation. Pictures are taken at load and unload points for chain‑of‑custody.
Coordination with travellers
- Contact windows set for each stop; driver speaks EN/DE/CZ at conversational level.
- We can align with flight/train itineraries and hotel check‑in times.
- Optional inside carry to room or reception (see White Glove Delivery).
What we transported
A mixed set of hard‑shell and soft‑shell suitcases, plus cabin trolleys and sports bags. All items had travel tags and were strapped and braced to prevent shifting during transit. Fragile and access‑first pieces were placed near the doors.
Typical luggage we accept
- Checked and cabin suitcases, duffel bags, sports bags.
- Boxed personal effects, small electronics in original or padded packaging.
- Sports gear (e.g., skis, boards) when properly cased.
Items we cannot carry (for safety/compliance)
- Cash, passports, or irreplaceable documents.
- Hazardous materials (aerosols, fuels, batteries not packed to standard).
- Perishables and temperature‑sensitive goods without prior agreement.
Identification & chain of custody
- Each piece receives a VANonsite label with a unique reference matching your booking.
- We cross‑check name tags/barcodes at every handover and note any pre‑existing damage.
- A load map is created so priority items can be accessed first at delivery.
Highlights
- Suitcases stacked in an interlocking pattern to avoid pressure points.
- Webbing straps and anti‑slip mats added for stability.
- Barcode labels and name tags checked at every stop.
- Weather‑protected box body with sealed side curtains; blankets between cases to prevent scuffs.
Need help preparing your luggage? Choose our Packing Service for pro‑grade materials and taping; or request White Glove Delivery for two‑person carry and room placement.
Protection & planning
Your luggage travels like premium freight. First we audit the list, then we choose the best van size. Finally, we protect the load. Below is the expanded operating procedure we apply on Germany ↔ Czech Republic luggage runs.
Pre‑move audit (before we load)
- Inventory check. We verify bag count, sizes, and identifiers; prohibited‑items screening included.
- Volume & weight estimate. We match your shipment to the optimal plan (5–90 m³) to keep pricing efficient and safe.
- Access survey. We check stairs, elevators, long carries, and arrange parking permits if a city requires them.
- Route risk review. We pre‑plan rest breaks, tolls, and potential bottlenecks; Schengen/EU rules mean no customs for personal effects.
- Label set‑up. Colour‑coded priority tags (e.g., RED = unload first); QR/Barcode stickers tied to your booking ID.
- Cover options. Standard carrier liability is included; full‑value protection available on request.
Protection methods we used
- Corner protectors for hard cases.
- Moving blankets between soft cases to prevent scuffing.
- Cargo rails + tension straps for cross‑bracing.
- Anti‑slip mats under the base layer; foam edging where needed.
- Tamper‑evident seals and seal numbers recorded on your job sheet.
- Priority placement for fragile/urgent items near doors.
- Driver photo check at each stop for documentation.
Technology & visibility
- Live GPS with a shareable link (view on mobile/desktop).
- Geofenced alerts: notifications when the van departs/arrives at your city.
- Time‑stamped photo proof at loading and unloading.
- In‑app driver chat/phone access for quick coordination.
People & process
- Dedicated express crew for the whole route; no cross‑docking or warehouse handovers.
- Optional two‑person white‑glove team with ramps and dollies for longer carries.
- H&S compliance: PPE, safe‑lift techniques, and clean vehicle policy.
Risk & contingency
- Backup vehicle availability on the Berlin–Prague corridor.
- Detour‑ready routing if there’s traffic, roadworks, or weather.
- Immediate comms if an ETA shifts—GPS page shows the new ETA automatically.
Timeline of the job (completed)
Below you can see the real schedule we kept for this Germany–Czech Republic luggage transport.
| Leg | Location | Date | Local Time |
|---|---|---|---|
| Pickup | Berlin, DE | 02.09.2025 | 07:51 |
| Delivery 1 | Prague, CZ | 02.09.2025 | 14:52 |
| Collection/Transit | Ostrov, CZ | 06.09.2025 | 08:52 |
| Final Delivery | München, DE | 06.09.2025 | 13:52 |
Milestones & proof of delivery
| Step | What happened | Proof we captured |
|---|---|---|
| Load start | Bags counted, labels applied in Berlin | Photos of stacked layers; seal numbers; GPS activated |
| Depart Berlin | Direct drive toward Prague | Live GPS link shared; ETA message sent |
| Prague delivery | Part of the load delivered to hotel address | E‑signature + door photos + count reconciliation |
| Ostrov collection | Extra luggage loaded and mapped | New labels; inventory merged; photos |
| Arrival München | Full unload and final check | e‑signature; photo proof; seals reconciled |
| Post‑trip | Documents issued | PDF proof of delivery + GPS log archive |
Performance
- On‑time at all four checkpoints.
- Zero re‑handles (one van, one crew) and no damage reported.
- GPS uptime 100% across the route.
For travellers, that means predictable handovers and clear documentation for HR or insurance when needed.
Vehicle options & capacity guide
Choosing the right size keeps your costs efficient. Here’s our quick guide for luggage shipments. We include an indicative suitcase count so you can pick a plan in seconds (assumes a mix of cabin/medium/large bags and efficient stacking). Final sizing is always confirmed by our planner.
| VANonsite Plan | Approx. Volume | Max Load | Indicative Suitcases* | Typical Use |
|---|---|---|---|---|
| Moving Basic | 5 m³ | 300 kg | 10–18 | Weekend trip luggage, 10–15 small suitcases |
| Moving Medium | 10 m³ | 600 kg | 20–35 | Family set or small student move |
| Moving Premium | 15 m³ | 1,000 kg | 35–55 | Multiple travelers, bulky sports bags |
| Moving Premium Plus | 30 m³ | 3,500 kg | 70–120 | Small office luggage + equipment |
| Moving Full House XXL | 90 m³ | 20,000 kg | 220–380 | Group relocations, event logistics |
*Counts are approximate and depend on bag sizes (see cheat sheet below) and access constraints. We always add a 10–15% buffer for safe stacking.
Suitcase size cheat sheet (typical volumes)
| Bag Type | Litres | Cubic metres (m³) | Example |
|---|---|---|---|
| Cabin / 55 cm | 35–45 L | 0.04 m³ | weekend carry‑on |
| Medium / 65 cm | 60–80 L | 0.07 m³ | standard check‑in |
| Large / 75 cm | 90–120 L | 0.10 m³ | long‑trip case |
Fast estimator
Required volume ≈ 0.04 × cabin + 0.07 × medium + 0.10 × large (m³) + 10–15% buffer.
If weight is high (books/equipment), ensure you stay within the plan’s kg limit above.
When to upgrade your plan
- Lots of oversized or hard‑shell 75 cm cases.
- Long carries, stairs, or limited lifts requiring extra crew/time.
- Need same‑day multi‑stop delivery (e.g., hotel + office).
- Adding sports gear or boxed electronics alongside luggage.
Access notes for city centres
- We arrange short‑stay permits or use loading bays where available.
- Narrow streets or courtyards may restrict larger vans; our planner chooses the best vehicle footprint for your address.
- For hotels, we coordinate with reception/concierge for curbside timing.
Not sure which to pick? Tell us the number of bags and we’ll size it for you in minutes.
Why choose VANonsite for Germany ↔ Czech Republic
You get more than a van. You get a visible, insured workflow built for cross‑border speed. Below are the advantages that consistently make our luggage transport Germany and Czech Republic projects run smoothly.
Speed & reliability
- Express and last‑minute dispatch with direct routing and no re‑handling.
- Tight 60–120 min delivery windows available on request.
- Single crew from start to finish for consistent handling.
Visibility & control
- Live GPS tracking (shareable link) from loading to final signature.
- Geofenced ETA alerts at departure/arrival for each city stop.
- Photo documentation and e‑POD for every handover.
Careful handling
- White‑glove options: two‑person carry, room placement, debris removal.
- Professional packing on demand: blankets, corner guards, anti‑slip mats, cargo rails.
Coverage & access
- EU‑wide network for onward legs beyond Germany and the Czech Republic.
- Concierge coordination with hotels, offices, and building management.
- Vehicles chosen to match city‑centre access and parking constraints.
Pricing & terms
- Transparent pricing with fixed quotes, no cross‑dock or re‑handling fees.
- Multiple payment options (invoice, card, bank transfer).
- Insurance choices from standard carrier liability to full‑value protection.
People & communication
- Multilingual operations (EN/DE/CZ).
- Direct line to your driver/dispatcher for real‑time adjustments.
- Clear SOPs and H&S standards on every job.
Sustainability & compliance
- Route optimisation lowers empty miles; modern, well‑maintained fleet.
- GDPR‑aware handling of contact and location data.
- Full documentation pack for HR, travel managers, and insurers.
How to book (step‑by‑step)
Booking is quick and fully digital. Here’s the end‑to‑end flow for luggage transport Germany and Czech Republic.
- Share your list. Tell us how many bags you have (cabin/medium/large) and any special notes (fragile, priority access). Photos help.
- Sizing & quote. We calculate volume/weight, match the ideal plan (5–90 m³), and send a fixed quote with time options.
- Pick windows. Choose pickup/delivery windows for each city; we align with your flights or hotel check‑ins.
- Confirm & paperwork. You receive booking confirmation, insurance options, and your unique job reference.
- Pre‑move reminders. 24–48h before pickup we share a checklist and parking/access tips.
- Loading day. Driver arrives, counts and labels items, protects and secures the load; GPS link goes live.
- In‑transit updates. You’ll see live positioning and ETA changes; we can notify hotel/concierge on your behalf.
- Delivery & proof. We unload to door or room, capture photos and e‑signature, then email your e‑POD and GPS log.
What we need from you
- Exact addresses and contact numbers at each stop.
- Approx. bag sizes/count and any fragile/priority notes.
- Access details (stairs, lift, loading bay, concierge name).
- Preferred time windows and any flight/train references.
Need it now? Ask for our Last Minute Moving option and we’ll fast‑track the van.
FAQs
How fast is luggage transport between Germany and the Czech Republic?
Most single‑van trips between Berlin and Prague complete the same day. Multi‑stop routes, like Berlin → Prague → Ostrov → München, are typically 48–96 hours depending on your time windows and access.
Can I track my suitcases?
Yes. Every shipment includes a live GPS link from pickup to final signature. You can share the link with family, hotel reception, or an office manager.
Do you help with packing?
Absolutely. Choose our Packing Service for pro‑grade materials and labeling, or add White Glove Delivery for two‑person carry and room placement.
What if my plans change?
We can reschedule within your chosen week. For last‑minute changes, we allocate the closest available van and update the GPS/ETA. A short grace period applies at pickup; extended waiting or re‑routing may incur an additional fee.
How much does it cost?
Prices depend on distance, access, windows, and van size. Typical examples (indicative):
- Berlin → Prague, 8 medium bags (~0.6 m³ / 120 kg): usually within Moving Basic; fixed‑price quote on request.
- Prague → Munich, 20 mixed bags (~1.6 m³ / 300 kg): fits Moving Basic/Medium depending on sizes; fixed‑price quote on request.
- Multi‑stop Berlin → Prague → Ostrov → Munich, 35–40 bags (~3–4 m³ / 600–700 kg): typically Moving Medium/Premium. Get a tailored quote and live ETA plan.
Are there limits per piece?
For safe handling we recommend ≤32 kg per item. Heavier pieces can be moved with a two‑person team or lifting aids—please flag them when booking.
Can you store my luggage between stops or dates?
Yes. Short‑term storage is available on request. We keep your items labeled and sealed, then continue the route on your chosen date.
Can you carry sports equipment or electronics?
Yes—when properly cased. Please declare delicate items so we can add padding and priority placement.
What documents do I need for Germany ↔ Czech Republic?
For personal effects no customs are required within the EU. Please have a contact name/number at each address; we handle any city parking permissions if needed.
Is the shipment insured?
Standard carrier liability is included. Full‑value protection is available—ask during quoting so we can match the cover to your items.
Do you help students or corporate travellers?
Yes. We support semester moves and corporate travel logistics. See also Student Removals and our country pages: Removals to Germany and Removals to Czech Republic.
Which vehicles do you use and how do I choose?
We size your job to one of our plans (5–90 m³). Share the bag count/sizes and we’ll recommend the most efficient option with a fixed quote and ETA.
What payment methods do you accept?
Invoice, card, or bank transfer. Receipts and e‑POD are issued immediately after delivery.
Related services & internal links
Planning a larger move to or from these countries? Explore:
- Removals to Germany: Full guide and options
- Removals to Czech Republic: Door‑to‑door solutions
- Furniture Removals: https://vanonsite.com/furniture-removals/
- Home Removals: https://vanonsite.com/home-removals/
- Packing Services: https://vanonsite.com/packing-services/
- White Glove Delivery: https://vanonsite.com/white-glove-delivery-service/
- Office Removals: https://vanonsite.com/office-removals/
- Student Removals: https://vanonsite.com/student-removals/
All services maintain the same safety standard and GPS visibility.
