A dedicated 5 m³ / ≤300 kg Moving Basic run from the client’s address in Italy to Berlin, Germany. One van, one crew, no co‑loading for maximum speed and control. The line‑haul was planned backwards from an exact delivery window chosen by the client, with regulated breaks and an overnight daily rest built in. Throughout the journey the client had a live GPS link, and delivery closed with photo proof & e‑POD.
TL:DR;
- Dedicated 5 m³ van (Moving Basic), ≤300 kg — ideal for urgent light removals and samples.
- Italy → Berlin direct motorway line‑haul, no cross‑docking; one vehicle from start to finish.
- Client‑selected delivery slot in Berlin; schedule built backward + compliant rest times.
- Live GPS tracking end‑to‑end; optional geofenced alerts; e‑POD with photos on delivery.
- Protection stack: anti‑slip mats, rated straps, moving blankets, clear top‑load policy.
- LEZ & parking checked in advance; curbside access confirmed at both addresses.
- Transparent fixed quote; tolls and regulatory rests included; insurance upgrade available.
- Optional upgrades: Packing Service, White Glove Delivery (two‑person carry), Storage between dates.
- Result: on‑time arrival, zero damage, documented chain‑of‑custody.
Dedicated 5m3 from Italy to Germany — when you type this, you want speed, control, and visibility without paying for empty space. VANonsite delivers a single‑vehicle, single‑crew service with zero co‑loading, so your goods keep their place in the van and keep moving. You also choose the exact delivery time in Berlin, while we build a compliant schedule backwards from that window.
What this service guarantees
- Direct line‑haul with one vehicle from origin to destination.
- Live GPS you can share with colleagues, concierge, or family.
- Digital paperwork: e‑consignment, time‑stamped photos, e‑POD.
- Risk controls: anti‑slip mats, rated straps, interlocking stack, and optional seals.
This format is perfect for samples, archive boxes, student moves, micro‑relocations, and event kits where timing matters more than sheer volume.
Job summary — what we moved and why it mattered
Consignment: small household and office items — sealed cartons, archive boxes, a chair, and two compact tables. The client required a precise arrival window in Berlin to match building access and elevator booking. Choosing a 5 m³ dedicated van removed transfer risk, simplified parking, and kept the ETA predictable.
Risk & timing controls used
- Load map with priority/fragile zones placed close to the doors.
- Weight balance checked; straps retensioned after each rest.
- LEZ/parking verified with the recipient; concierge briefed via ETA updates.
- GPS link shared only with authorised contacts; photos taken at load/unload.
At a glance
| Field | Details |
|---|---|
| Route | Italy (client address) → Berlin, Germany |
| Vehicle plan | Moving Basic — 5 m³ / ≤300 kg |
| Handling | Driver handled vehicle positioning & safety; client arranged on‑site labour |
| Tracking | Live GPS from load to e‑signature |
| Proof | e‑POD + time‑stamped photos |
| Delivery time | Chosen by client; our line‑haul aligned to that slot |
| Access | Curbside both ends; elevator slot reserved at destination |
| Protection | Interlocking stack, blankets, anti‑slip mats, rated straps |
| LEZ/Parking | Pre‑checked and reserved where required |
| Result | On‑time arrival, zero damage, documents issued post‑delivery |
Scope of work & constraints
To protect the schedule and rate, we defined the scope up front and clarified who does what on site.
- Access: curbside loading at origin; street access in Berlin confirmed in advance; lift/elevator slot reserved where required; contingency for stair‑only access agreed.
- Load profile: sealed cartons + small furniture; no hazardous items (no ADR, no loose liquids, no cash/valuables). Max recommended ≤32 kg per single piece for safe manual handling.
- Assistance: curb‑to‑van positioning by client; our driver performed weight balance, strapping checks and may pause unsafe loading until corrected.
- Compliance: EU free movement of personal effects; regulated rest times built into ETA; Berlin LEZ/parking permits checked and arranged in advance if needed.
- Visibility & privacy: shareable GPS link restricted to authorised contacts; photo trail on request; seal numbers recorded when tamper seals are used.
Exclusions & prep
- No dismantling/assembly or internal carry by default; add White Glove if needed.
- Client staged items ≤10 m from the van; double‑wall cartons taped and fragile/top‑load clearly marked.
- Provide building passes/concierge contacts and reserve bays/permits ahead of time.
- Declare any items over 32 kg or unusually shaped so we can plan extra equipment/time.
Responsibilities & limits (quick view)
| Party | Responsibilities | Limits |
|---|---|---|
| Client | Labour for loading/unloading; staging; access/permits | ≤32 kg per piece without special gear; safe packaging required |
| Driver | Vehicle positioning, safety (balance/straps), route & compliance | May decline unsafe loads; no internal carry unless White Glove added |
Route plan & timeline — Italy → Berlin
The schedule was built backward from the client‑selected Berlin time with pre‑alerts and strap re‑tension checks at each stop.
| Step | Local time (example) | What happened | Proof |
|---|---|---|---|
| Vehicle positioning (Italy) | Day 1, 08:00 | Curbside position; safety cones; quick access survey | Photo |
| Loading | Day 1, 08:10–08:40 | Client staged items; driver checked balance + straps + anti‑slip mats | Photo + strap check |
| Depart Italy | Day 1, 08:45 | Direct motorway line‑haul; tolls enabled; GPS link shared | GPS link |
| Regulatory break #1 | Day 1, 12:15 (30 min) | Rest, refuel, strap/tyre check; ETA T‑3h pre‑alert sent | Tachograph note |
| Regulatory break #2 | Day 1, 16:30 (30 min) | Rest; lights/strap re‑check | Tachograph note |
| Overnight daily rest | Day 1→2, ≥11 h | Guarded parking; load sealed; GPS remains active | GPS breadcrumb |
| Resume drive | Day 2, 05:00 | ETA re‑confirmed with recipient; T‑1h pre‑alert scheduled | GPS + message |
| Arrival Berlin | Day 2, time chosen by client | Van positioned to the bay; unload by client | Photos |
| Close‑out | Day 2, +10 min | e‑POD issued; documents emailed | e‑POD + photos |
Route & compliance notes
- Regulated breaks and the daily rest ensure driver hours compliance and provide natural checkpoints to re‑tension straps.
- If the recipient changes the slot before departure, we re‑plan at no extra cost; en‑route changes are handled where feasible and may affect ETA/price.
Transit KPIs
| KPI | Result |
|---|---|
| Punctuality | Arrival within client’s exact slot |
| Incidents | None reported |
| GPS uptime | 100% |
| Waiting time | Within grace period |
| e‑POD timing | Issued within minutes of unload |
Vehicle specification & capacity — Moving Basic (5 m³)
Our Moving Basic plan is engineered for light, time‑critical loads where access and timing matter more than sheer volume.
Plan overview
| Plan | Volume | Max load | Best for |
|---|---|---|---|
| Moving Basic (used) | 5 m³ | 300 kg | Express small removals, samples, archive boxes |
Included equipment (standard)
- Tension straps (rated) with e‑track rails both sides
- Anti‑slip mats under the base layer
- Moving blankets / corner guards for surfaces
- Clean, dry cargo area; photo documentation on request
- Optional tamper‑evident seals (seal nos. recorded on job file)
Access advantages
- Compact footprint for tight streets/low bays
- Faster parking/alignment at residential sites
- Lower risk of lift/concierge congestion versus large vehicles
What fits in 5 m³ (rule of thumb)
| Item type | Typical count | Notes |
|---|---|---|
| Boxes 60×40×40 cm | 20–35 | Capacity vs 300 kg weight cap decides the limit |
| Mixed small furniture | 2–4 pcs | e.g., chair, side table; protect with blankets |
| Suitcases (medium) | 6–10 | Stack interlocked; keep heavy cases low |
Quick m³ estimator
- 60×40×40 cm box ≈ 0.096 m³
- Medium suitcase ≈ 0.07–0.09 m³
- Total ≈ (0.096 × boxes) + (0.08 × suitcases)
Add a 10–15% buffer for safe stacking and strap clearance. Weight limit (300 kg) still applies.
Need more space? We can scale to 10–90 m³ without changing your delivery‑window discipline.
Protection & tracking
We combine proven load‑securing methods with real‑time visibility so you always know where your goods are — and how they’re riding.
Pre‑departure checklist
- Inventory count and prohibited‑items screening
- Box integrity check (double‑wall, taped) and fragile/top‑load labels
- Weight balance plan and strap anchor points mapped
In‑transit controls
- Interlocking stack with blankets/corner guards
- Anti‑slip mats under base layer; rated straps to cargo rails
- Strap re‑tension at each regulatory break and after daily rest
- Live GPS link shared at departure; optional geofenced alerts on city arrival/departure
Documentation & privacy
- Time‑stamped photos at load/unload
- e‑POD emailed minutes after delivery
- Tracking links shared only with authorised contacts; links can be disabled after close‑out
Loading & unloading responsibilities
To keep the slot tight and the dock safe, we split responsibilities clearly and provide optional upgrades when you need extra hands.
- Client: on‑site labour for carry to/from curb; stage items in order; keep pieces ≤32 kg for safe manual handling.
- Driver: vehicle positioning and safety (balance, straps, checks), route planning & compliance; may pause unsafe loading until corrected.
- Add White Glove Delivery for two‑person carry and room placement; add Packing Service for materials + professional packing.
Curbside service levels (quick matrix)
| Level | Included here? | Crew actions | Best when |
|---|---|---|---|
| Curbside | Yes | Position vehicle, protect & secure load, documentation | You have helpers on site |
| Packing Service | Optional | Supply materials, pack, label, inventory | Fragile/mixed items, time‑poor |
| White Glove | Optional | Two‑person carry, room placement, debris removal | No labour on site / tight windows |
Manual handling & safety limits
| Factor | Included allowance | Notes |
|---|---|---|
| Weight per piece | ≤32 kg | Heavier items require equipment/time |
| Carry distance | ≤10 m from van | Longer carries may add time/cost |
| Stairs | 0 flights (curbside) | Add White Glove for stair carries |
| Parking grace | Standard grace at both ends | Waiting beyond grace may be chargeable |
Building readiness checklist
- Reserve bays/lift slots; share concierge contacts.
- Stage items by order of unload; mark fragile/top‑load.
- Keep a clear, level path; remove trip hazards and protect floors if needed.
Do & Don’t at the curb
| Do | Don’t |
|---|---|
| Label boxes; mark fragile/top‑load | Load leaking liquids/hazardous goods |
| Keep a clear path to the van | Block exits or lifts |
| Share parking/LEZ info in advance | Overload beyond 300 kg |
Pricing logic — what shapes your fixed quote
Your price reflects distance/time, access reality, and the exact level of help you want — nothing more.
- Distance & route (Italy ↔ Berlin; tolls included).
- Plan & weight (5 m³ / ≤300 kg).
- Time windows (client‑selected slot, out‑of‑hours if needed).
- Access factors (waiting time, long carries, permits).
- Add‑ons (Packing, White Glove, Storage, insurance upgrade).
Included vs optional (with notes)
| Included | Optional add‑ons | Notes |
|---|---|---|
| Dedicated 5 m³ van + driver | Packing Service — materials + pro packing | Hands‑off prep for fragile/mixed loads |
| Direct routing + GPS link | White Glove Delivery — two‑person carry | Inside carry, room placement, debris removal |
| e‑POD + photos | Storage between dates | Bridge date gaps or staged deliveries |
| Standard liability | Full‑value protection | Match cover to declared value |
Surcharges (only if triggered)
- Waiting beyond grace period at pickup/delivery.
- Long carries (>25–30 m), stair‑only access, or lift failure.
- Out‑of‑hours loading/unloading, restricted access bays, or security holds.
- Additional stops, re‑delivery, or scope changes after dispatch.
- LEZ/permit fees where required by the city.
Discounts & efficiencies
- Send clear m³/kg + photos → right‑sized van, leaner cost.
- Stage items ≤10 m from the van; realistic windows reduce waiting.
- Off‑peak positioning and flexible pickup windows can improve pricing.
Sizing scenarios (no prices; for selection only)
| Load profile | Likely plan | Why |
|---|---|---|
| 12–18 boxes + 4–6 suitcases (≤250 kg) | 5 m³ | Lean, fast, easy parking |
| 20–30 boxes + 2 bulky items (≤300 kg) | 5 m³ if volume fits; else 10 m³ | Headroom for stacking/weight |
| >35 boxes or near weight cap | 10 m³ | Safer stacking, less compression |
How booking works (step‑by‑step)
- Send your list (counts, approx. m³/kg) + photos.
- Choose your Berlin slot (we build the schedule backwards).
- Get a fixed quote matched to the 5 m³ plan (or larger if needed).
- Confirm & track — receive the GPS link at loading.
- Sign digitally — get e‑POD and photos straight after delivery.
What we need to quote fast
- Exact addresses and contact names/phones.
- Desired time windows and any building rules (lift booking, concierge).
- Approx. m³/kg, item counts, and 3–5 quick photos.
- Access notes: stairs/lift, carry distance, parking/LEZ.
Operational SLA (typical)
| Stage | Typical SLA | Output |
|---|---|---|
| Quote turnaround | Same business day (often within hours) | Fixed quote with plan & ETA options |
| Van assignment | Immediately after confirmation | Booking reference + dispatcher contact |
| GPS activation | At loading | Shareable tracking link |
| Proof of delivery | ≤15 minutes after unload | e‑POD + photos emailed |
Communication timeline
- T‑24 h: confirmation of windows and access details.
- T‑3 h: automated pre‑alert with ETA.
- T‑1 h: final pre‑alert; recipient preps parking/lift.
- Post‑delivery: e‑POD + photos; optional GPS log archive on request.
Payment & terms (summary)
- Pay by invoice, card, or bank transfer.
- Quote validity is stated on the offer; options for insurance upgrade included.
- Rescheduling/cancellation possible per booking terms; early notice helps avoid fees.
FAQs
Is 5 m³ enough?
For light removals and samples, yes. If you’re near 300 kg or over 35 boxes, size up to 10 m³ for safer stacking.
What fits in 5 m³?
Roughly 20–35 boxes (60×40×40 cm) plus 2–4 small furniture pieces or 6–10 medium suitcases — as long as the total stays ≤300 kg.
Can I pick the exact delivery time?
Yes — you choose the window (typically 60–120 min). We build the schedule backwards and can do out‑of‑hours on request.
How far in advance should I book?
As early as possible is best. Same‑week and last‑minute runs are available subject to van availability and city access rules.
Do you help inside the building?
By default, curbside. Add White Glove Delivery for two‑person carry, room placement, and debris removal.
Can you pack fragile items for me?
Yes — add Packing Service (materials + professional packing and labelling).
Is there any customs paperwork between Italy and Germany?
No — for personal effects within the EU, no customs are required.
What items are not allowed?
No hazardous goods (ADR), loose liquids, cash/valuables, or perishables without written agreement.
How will I track the shipment?
You receive a live GPS link from loading to e‑signature, optional geofenced alerts, and e‑POD with photos after delivery.
What about insurance?
Standard carrier liability is included; full‑value protection is available at quoting.
How do I pay?
By invoice, card, or bank transfer. Documents are emailed after delivery.
Can I add extra stops or reverse the route?
Yes — multi‑stop or Germany → Italy runs are available; ETA and pricing adjust accordingly.
What if my plans change?
We can reschedule where feasible. Waiting beyond grace, re‑delivery, or scope changes may add costs.
Summary — Dedicated 5 m³ from Italy to Germany (Italy → Berlin)
VANonsite executed a dedicated 5 m³ / ≤300 kg run from Italy to Berlin with one van, one crew, and no co‑loading. The entire schedule was built backwards from the client‑selected delivery window, combining motorway line‑haul with compliant rests. Throughout, the customer had live GPS visibility, and the job closed with photo proof and a digital e‑POD. Result: on‑time arrival, zero damage, and a fully documented chain‑of‑custody.
Key takeaways
- Moving Basic 5 m³: compact, fast, ideal for urgent light removals and samples.
- Timing control: client chose the Berlin slot; we aligned breaks/overnight rest to hit it precisely.
- Visibility: shareable GPS link, optional geofenced alerts, immediate e‑POD with photos.
- Protection: interlocking stack, anti‑slip mats, rated straps, blankets; manual‑handling guideline ≤32 kg/piece.
- KPIs: 100% GPS uptime; waiting within grace; no incidents; documents sent minutes after unload.
- Pricing logic: fixed quote covers line‑haul, GPS, e‑POD; add Packing Service, White Glove, or Storage if needed.
- Simple booking: send list + photos → choose window → fixed quote → track live → sign digitally.
Ready to plan your own dedicated 5 m³ Italy → Germany run?
• Italy page → https://vanonsite.com/removals-to-italy/
• Germany page → https://vanonsite.com/removals-to-germany/
